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BYLAWS
OF
JOCKEY
HOLLOW WEAVERS, INC.
ARTICLE
I
The name of this
organization shall be Jockey Hollow Weavers, Inc. (hereinafter referred to as
"the Guild").
ARTICLE
II
The object of this
organization shall be: to encourage the cooperative study and practice of the
fiber arts; to provide
regular meetings for members; to conduct workshops and study groups and
produce speakers for the
instruction of members and the general public; and to encourage the
participation in regional
fiber arts associations.
ARTICLE
III
Section 1. Any person interested in the fiber arts may become a
member upon the payment of dues.
Section 2. Annual dues, the amount to be agreed upon by the
Board annually, shall be payable to
Jockey Hollow Weavers Guild and
collected by the Membership Chairperson at
the June
meeting. Renewal notices shall appear in the April and May issues of the newsletter.
Section 3. Dues not paid by the September meeting shall result
in automatic cancellation of
membership.
Section 4. New members joining in April or May shall be
credited for the coming fiscal year.
Section 5. Members shall receive notification of programs and
workshops.
Section 6. An active member may vote, receive the newsletter,
participate in the Guild’s Show &
Sale, and borrow library materials and equipment owned by the Guild.
Section 7. Associate membership shall be available to those who
only want to receive the newsletter,
no other membership privileges will apply. The amount of associate membership dues
shall be agreed upon by the Board annually.
ARTICLE
IV
Section 1. The Board of Trustees shall consist of the elected
officers and the past president.
Section 2. Officers of the Guild shall be a President, a
Vice-President, a Secretary, and a Treasurer.
Section 3. Officers shall be elected for a term of two years,
with elections taking place in January
of odd-numbered years.
Section 4. A nominating committee shall be appointed by the
President. It shall consist of three
members, one of whom shall be a member
of the Executive Board and shall act as
chairperson. In the December newsletter
preceding elections, the nominating committee
shall present a slate consisting of one
properly qualified candidate for each office.
Additional nominations may be made from
the floor, provided that the consent of each
qualified person shall have been
obtained before his or her name is placed in nomination.
Section 5. Election of officers shall take place at the January
meeting, and officers shall assume
their duties as of July 1.
Section 6. No person shall hold office who has not been a
member for one year.
Section 7. A vacancy in office shall be filled by appointment
by the President for the remainder of the
unexpired term.
ARTICLE
V
Section 1. The President shall preside at all the meetings of
the organization and the Executive
Board; shall call special meetings of
the Executive Board or membership when
necessary; and shall appoint all
committee chairpersons. The President shall be a
member ex-officio of all committees
except the Nominating Committee and shall
perform all other duties usually pertaining to the office.
Section 2. The Vice-President shall perform the duties of the
President during that officer's absence
or incapacity, and shall succeed to
that office should it be vacated before the completion
of the President's term of office. The
Vice-President shall serve as chairperson of the
Program and Workshop Committee. The
Vice-President shall keep the President
informed of committee activities and
give copies of program and workshop
announcements to the President and to the Newsletter Editor, Web Site Coordinator,
and Publicity Chairperson. The Vice-President shall perform any other duties delegated by
the President.
Section 3. The Secretary shall keep minutes of general meetings
and shall promptly send copies of
these
minutes to the President and the Newsletter Editor. The Secretary shall also keep
minutes
of
Executive Board meetings and shall promptly send copies of these minutes to all Executive
Board
members. The Secretary shall maintain an attendance record of all Executive
Board meetings.
Section 4. The Treasurer shall receive,
hold, and account for all monies of the Guild, shall pay by
check all approved bills and keep a
proper account thereof. The Treasurer shall present a
statement of account in each issue of
the newsletter or at the general meeting, shall
prepare an annual statement, and shall
submit the books for audit at the change of officers.
ARTICLE
VI
Section 1. The Executive Board, also known as the Board of
Trustees, shall consist of the elected
officers, and immediate past president.
Section 2. Duties of the Executive Board:
A.
To
conduct all business of the Guild at regularly scheduled Executive Board
meetings.
B.
To
approve the plans of all committees.
C.
To
appoint an auditor to audit the Treasurer's accounts at the change of officers
or
before
the appointment of a new Treasurer to fill the unexpired term of the previous
Treasurer.
D.
To
prepare a budget for the fiscal year.
E.
To
approve expenditures not included within the limits of the budget.
Section 3. Committees shall be formed and chairpersons
appointed by the President as may be
required to promote the objectives and
interests of the Guild. Committee chairpersons
shall appoint their own subcommittees as needed.
Section 4. A quorum shall consist of one-half of the members of
the Executive Board.
Section
5. The membership chairperson shall
maintain an attendance record of all general
meetings.
ARTICLE
VII
Section 1. Meetings shall be scheduled for the first Wednesday
of each month, September through
June, unless otherwise ordered by the
Executive Board. Time and place of meetings shall
be determined by availability of
suitable place for the program presented. Meetings
canceled because of weather or other
unavoidable causes shall not be rescheduled.
Section 2. At all meetings of the Guild, twelve members shall
constitute a quorum.
ARTICLE
VIII
These bylaws may be amended
by a two-thirds vote of the membership present at a regular
meeting, the proposed
amendments having appeared in the newsletter just prior to the meeting at
which the vote is to take
place.
ARTICLE
IX
Section 1. Robert's Rules of Order, Newly Revised, shall prevail.
Section 2. Special functions requiring reservations shall be
opened to nonmembers at the discretion
of the Executive Board and only after
the deadline for registration for members.
Section 3. The fiscal and operating year shall be from July 1
to June 30.
Section 4. The privilege and expense of hosting out-of-town
workshop leaders and speakers shall be
assumed by member volunteers. These
volunteers shall have their workshop fees waived.
Section 5. Guests are welcome. One-third of the meetings shall
be open to guests without a donation.
the
speaker is nationally known. If a guest joins within three months of a donation, the
donation shall be deducted from the dues. Guests are welcome at workshops if space is
available
after guild members have registered.
Guests will be charged additional monies to
that
of guild members for workshops.
Section 6. Members shall be compensated with an honorarium, the
amount to be agreed upon by the
Board annually, for giving meeting programs. Members may be
compensated for giving
workshops.
Section 7. The Operating Policies of the guild will be reviewed and
approved by the Board annually.
The
Operating Policies include such items as membership dues amounts, honoraria,
guest
donations,
workshops, and the annual show & sale.
Section 8. In the event that the Guild disbands, all monies
remaining in the treasury at the time,
after payment of outstanding debts, will
be contributed to the Mid-Atlantic Fiber
Association, or another nonprofit,
tax-exempt organization to be selected by the Board of
Trustees, should Mid-Atlantic Fiber
Association cease to exist.
Adopted September, 1982
Amended September, 1990
Amended February, 1992
Amended September, 1997
Amended October, 2002
Amended November, 2002
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